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Finance Manager

San Jose, CA, USA
Full-time

The Finance Manager is responsible for processing accounts payable and accounts receivable, coding all entries and reconciliations as necessary, cash management, compliance filings and other duties.

Areas of Responsibility: 

Finance Manager for Small, Non-Profit Dance School/Company

**On-site and Remote (variation) work / Flexible schedule**

Responsibilities:

The Finance Manager is responsible for processing accounts payable and accounts receivable, coding all entries and reconciliations as necessary, cash management, compliance filings and other duties.  Duties include but are not limited to the following:

Weekly:

  • Open mail and emails
  • Enter/scan checks and bills in QuickBooks
  • Email weekly check run for approval
  • Deposit checks with Bank of America remote deposit scanner
  • Pay bills with Bank of America online bill pay.
  • Code VBO/Stripe/Square transactions in Quickbooks
  • Operations meeting with staff

Semi-monthly

  • Process payroll run in Gusto
  • Process timesheet approvals/ audit versus scheduled hours

Monthly:

  • Monthly Bank reconciliation.  
  • Tuition/scholarship, accounts receivable and liabilities reconciliation
  • Process, code and manage Divvy corporate credit cards
  • Obtaining supporting receipts for credit card purchases
  • Create and email finance committee package of Budget vs. Actuals, Statement of Financial Position, Cashflow forecast and student enrollment report

 

Quarterly:

  • Quarterly Sales and Use Tax report payments and report filing. 

Annual:

  • Claim for Welfare Exemption
  • 571L business property tax reporting.
  • 1099 statutory reporting
  • Budgeting process with Artistic Director and Treasurer
  • Assist in the annual preparation of tax return organizer with outside CPA

As needed:

  • Set up new vendors as needed by requesting W9 form from each new vendor.
  • Manage Fixed Assets accounting
  • Setup projects in Quickbooks to allocate grants to, acquit and run reports for.
  • Process petty cash payments and reconciliation.
  • Onboarding new staff in Gusto
  • Research and solve payment and vendor discrepancies, process refunds or stop payments
  • Respond to compliance issues from EDD, Census etc.
  • Assist with special projects as requested by management or the board

 

 

Educational Background: 
Bachelor's Degree in finance, accounting, business, economics or related field preferred
5-7 Years of directly relevant experience may be considered in lieu of a degree
Skills/Experience: 
  • 5+ years of hands on, full cycle accounts payable and expense report processing, including  corporate credit cards
  • Strong working knowledge of non-profit accounting practices and GAAP
  • Excellent analytical skills, attention to detail and strong organization skills
  • Exceptional written and verbal communication skills, ability to interact across all levels of management and interface with vendors in a clear and professional manner
  • Strong Excel skills, conveying results concisely and clearly
  • Proficient in Excel, Google Suite (Gmail, Google Docs, Google Sheets), QuickBooks, Bank of America remote deposit/online bill pay, California Department of Fee and Tax Administration
  • Ability to plan, organize and prioritize multiple assignments.
  • Ability to work effectively in a team environment; capability of effective planning and priority setting; ability to manage several projects simultaneously while working under pressure to meet deadlines.
  • Ability to communicate with all levels of staff with tact, sensitivity and professionalism.
  • Ability to maintain a work environment using proper judgment, problems solving skills and conflict resolution methods to make decisions.
  • Ability to exercise discretion and diplomacy when dealing with confidential and sensitive matters.
  • Ability to work with limited supervision and make sound independent decisions.
Compensation/Benefits: 

$65,000 - $85,000 based on experience level of applicant 

Medical insurance and paid sick leave

 

Job Function: 

Organization Info

San Jose Dance Theatre

Overview
Headquarters: 
San Jose, CA, USA
Size: 
1-10 employees
Founded: 
1965
About Us
Mission: 

Our core values are to maintain excellence in ballet and contemporary dance training and provide opportunities for dancers of all levels. We seek to enrich our community, through collaborations with artists and arts organizations, connecting with the rich diversity that San Jose offers.

Programs: 

Under the Artistic Direction of Mark Foehringer, SJDT's ballet school offers ballet technique, point, repertoire,pas de deux, tumbling, modern & contemporary classes, as well as a men's program and master classes.  SJDT's professional company is starting its 3rd season and has performed such classics as The Nutcracker, Midsummer Nights Dream and this spring, will perform Sleeping Beauty.  The company also performs original contemporary works.

Awards & Accolades: 
Founded in 1965, SJDT is Celebrating our 57th Anniversary
Longest Running Nutcracker in San Jose
Resident Nutcracker of SJ Center for the Performing Arts
Why Work For Us?: 

Since its inception in 1965, San Jose Dance Theatre has provided the community of San Jose and the greater San Francisco Bay area with quality performances. These performances feature professional artists, working in collaboration with young dancers to deliver outstanding productions. We have delighted local audiences for over five decades with performances including The Nutcracker, Peter and the Wolf, Alice in Wonderland, Sleeping Beauty, and Beauty and the Beast.

We provide dance education and in the past seven years have developed this program to accommodate over 100 dancers on a weekly basis. Our San Jose ballet school offers Youth and Open Drop-In ballet classes for kids and adults of all levels and abilities.

In December 2022, we will celebrate our 57th annual production of, “The Nutcracker” for two weekends at the San Jose Center for the Performing Arts. This will be in collaboration with Conductor Scott Krijnen and the Cambrian Symphony Orchestra.

Photos
Connect With Us

Listing Stats

Post Date: 
Feb 7 2022
Active Until: 
Mar 6 2022
Hiring Organization: 
San Jose Dance Theatre
industry: 
Nonprofit